Jim
03-27-2008, 02:22 PM
WAUSEON CITY COUNCIL MEETING
Monday, November 5, 2007 at 5:00 P.M.
This meeting of the Wauseon City Council was called to order at 5:00 p.m. by
Mayor Dehnbostel. Following the Pledge of Allegiance and moment of silence,
roll was called by the Clerk of Council. Present were Council President Stiriz,
Councilors Krumm, Mathews, Huner, Garvin and Shaw to constitute a quorum
for the transaction of City business.
APPROVAL OF PRIOR MEETINGS' MINUTES
Councilor Garvin made a motion and seconded by Councilor Mathews to approve
the previous meetings’ minutes.
VOTE: 6 Yeas – 0 Nays Motion Carries
INDIVIDUALS WISHINGS TO ADDRESS COUNCIL AND TOPIC
Darrel Hayes – Assessments on Glenwood Ave./Bannister and Wagner
Drives
Mr. Hayes said he was here to find out the Finance Committee’s recommendation
regarding the assessment fees for these roads. He has lost a couple clients due to
the $9,500 assessment fee. We want the town of Wauseon to grow. He would
like to try and continue to make things happen for Wauseon.
Mayor Dehnbostel said that this matter will be addressed in the Finance Committee’s
report.
Department Head Reports
Mayor Dehnbostel said that Dennis Richardson will be presenting his report prior to the
Committee Reports because he has another commitment and will need to leave.
Dennis Richardson, Director of Public Service
Mr. Richardson said that Lou Thourot, Water Plant Superintendent, has hired a company
to clean the elevated water storage tanks and the clear well, which is underground and
part of the Water Treatment Plant. This company uses a process to clean the tanks
while they are still full. This new technology saves time and water because you don’t
have to drain the tanks to clean.
He is still working with the engineer and contractor to iron out the bugs on the sanitary
sewer lift station on Burr Road. The Public Works Department is now doing leaf pickup
and replacing some water lines on Ottokee St. and in the northwest quadrant of the City
which is part of the Community Development Block grant.
We are now in the process of eradicating the ash trees through the Department of Natural
Resources grant and replanting with other species of trees.
Committee Reports
Safety and Code
Councilor Krumm said the Safety and Code Committee met on October 18, 2007, to discuss
the permit fees which have not changed in several years. Comparing our permits fees to those
of surrounding communities we are lower. Our site plan permit fee is $50. We have to hire
an engineer to review the plans and the $50 does not recoup those charges. We are currently
reviewing the permit fees and hope to have those changes come into effect by February, 2008.
Some people are asking to pay their permit fees by credit card. We are looking at providing
on-line check payment processing rather than by credit.
Tree Commission
Councilor Mathews reported on the Tree Commission meeting held on
October 11, 2007. The Wauseon Decorating Committee has offered to decorate the evergreen
tree at the corner of Shoop and Elm for Christmas. Boy Scout Troop 8 is interested in helping
with the landscaping of the railroad corners downtown.
Jim Spiess will be doing a Memorial Tree presentation to the Men’s Garden Club and he will be
asking for their help with the landscaping. The only place available for memorial trees in Biddle
Park is along the boulevard.
Trees have been ordered and will be planted along the parking lot on the SW side of the tracks.
There was discussion about replanting ash trees. Jim Spiess suggested that no ash trees be
replanted in Wauseon until the threat of Emerald Ash borer infestation is no longer a threat.
Katy Corkle reported to the commission that she saw no signs of gypsy moth worms at Reighard
Park.
The commission discussed the 2008 budget. The commission would like to see if council would
consider hiring a Certified Forester Intern next summer.
The editor of the Expositor informed the commission that any articles submitted to them cannot be
from another publication but they can write any articles and submit it to them.
Park Board
Councilor Huner reported that the Park Board met on October 18, 2007. It was learned that in 1923
the Harmon family had gifted to the City property by the high school. Part of the property was the
Harmon Footfall Field. The board voted to name the ball park, Harmon Park. This also will make the
property eligible for future funding from the Harmon Foundation.
The tennis courts are in disrepair and need to be replaced. The board is currently looking at putting the
courts at Homecoming Park. The board would like to use the Dorothy Biddle donation to the Park Board
for this.Mayor Dehnbostel said he was notified that the Harmon Foundation had a meeting and he was told
that there will be some sort of donation for the Harmon Park.
Utility
Councilor Shaw said the committee had two meetings. At the first meeting they discussed the refuse
franchise and curbside recycling. Tony Haynes, Allied Waste, met with the committee to discuss the refuse
franchise. He was looking for information on the number of households and commercial customers in
preparation of his bid. He gave a history of his company and the current towns he serve. The committee
scheduled another Utility meeting to discuss further.
At the second meeting the committee met with Chris Cote, Archbold Refuse Service, our current franchise holder.
He provided data on the amount of refuse that Wauseon does. We learned that our lbs. per household refuse
is less than other communities. Our recycling system does work here in Wauseon. Mr. Cote did agree to extend
the contract with the City until we are ready to bid. The committee recommended to change the refuse franchise
to residential only and leave out the commercial customers so they can seek their own refuse pickup.
Finance
Councilor Garvin said the committee met twice of which the first meeting on October 25, 2007 was with
Darrel Hayes, representing Lester Banister, regarding the assessments on Glenwood Ave, Wagner and Banister
streets. They would like some assistance regarding the $9,500/acre assessment. Councilor Garvin explained
the debt to the City is $4MM for this road. That is where the $9,500 assessment comes from. We certainly
want to see Wauseon grow and development out there but we have to weigh both sides of that issue.
The committee also recommended the purchase of playground equipment for South Park of which a portion is
being paid by the Natureworks grant in 2008. However, in order to get this equipment, it needs to be purchased
this year. The committee recommended to reallocate monies to buy this year.
The second meeting on October 31, 2007 was to discuss the assessments and make a recommendation. With
this assessment we are recouping 1/3 of the cost. We couldn’t see where we would be in a position where we
could alter that amount. The committee recommended that we could offer the assessments to be paid in five
equal annual payments for a 5 year period, interest free in the event a site plan is presented and accepted by the
Planning Commission and approved by City Council by December 31, 2008.
At the second meeting the committee met with Dennis Richardson in regards to the windows at the
Municipal Building. Some of the windows are leaking and need repair. He received a quote to check all the
windows and repair if needed. The estimate is $8,185. The committee recommended to reallocate for this repair.
Building and Grounds
Councilor Huner said the Building and Grounds committee met on
November 1, 2007, to discuss the 2008 Budget. They want to continue the sign project that they started a few
years ago and would like to finish the project next year with signs for North Park, South Park and Wabash Park.
The committee discussed stone around the pond at the detention pond at Wauseon Machine, Plant #3. The
cost for “4” stone is $26,000. The committee would like to meet with representatives from Wauseon Machine
to discuss further.
Chief Torbet gave the committee an update on the radio tower. The target date for it to be up and running is
December 1, 2007.
Mayor Dehnbostel said that he would like a motion to accept the committee’s reports except the Utility Committee
report which is already presented under first reading of legislation and subsequent legislation at the next council
meeting regarding the refuse franchise. Council President Stiriz said for clarification, acceptance of the Tree
Commission report does not approve the Tree Commission’s recommendation for hiring a certified forester intern
next year. Mayor Dehnbostel said that would need to be approved in the budget and approved by legislation.
Councilor Krumm made a motion and seconded by Council President Stiriz to accept the Safety and Code, Tree
Commission, Park Board, Finance and Building and Grounds reports.
Vote: 6 yeas - 0 Nays Motion Carries
Department Head Reports –(Continued)
Keith Torbet, Police Chief
Chief Torbet said that he and Chief Wheeler completed our NIMS 300 and 400 training.
The Police and Fire Department are now eligible for federal funding under FEMA through September, 2008.
Chief Torbet gave an update on the radio tower to be installed. There were ten graduates
from the most recent Citizens Police Academy.
Tom Hall, Code Administrator
Mr. Hall said the sidewalk project is winding down. The ODOT trailhead grant had been modified.
Rather than put in additional parking, we are going to use the existing parking lot at Rotary Park,
and add additional building space to use for police training and storage of equipment as well as
a shelter house for rental. The design phase will be incorporated into the budget next year.
Jon Schamp, Director of Finance
Mr. Schamp said he distributed the October, 2007 financial statements and the Income Tax
Department report ending October 31, 2007.
Tom McWatters, Assistant Director of Law
Mr. McWatters said he is working on the legislation for the refuse franchise.
FIRST READING OF LEGISLATION OR EMERGENCY
Mayor Dehnbostel read out loud by title the following legislation presented for first reading or emergency:
Resolution 2007-39 – Authorizing the Mayor to Enter into a Contract Extension with
Archbold Refuse Service and Declaring an Emergency
Councilor Krumm made a motion and seconded by Councilor Garvin to suspend the rules on
Resolution 2007-39 and declare an emergency
Vote: 6 Yeas – 0 Nays Motion Carries
Councilor Huner made a motion and seconded by Council President Stiriz to place Resolution 2007-39 on
final passage whereas an emergency was declared.
Vote: 6 Yeas – 0 Nays Resolution 2007-39 Passes and is in Effect
SECOND READING OF LEGISLATION
Mayor Dehnbostel read out loud by title the following legislation presented for second reading:
Wauseon Exempted Schools Annexation – 40 Acres in the NE and SE Quarters of Section 24
Ordinance 2007-6 – Accepting Certain Territory for Annexation into the City of Wauseon
Councilor Mathews made a motion and seconded by Councilor Shaw to place
Ordinance 2007-6 on third reading and that the third reading be passed.
Vote: 6 Yeas – 0 Nays Ordinance 2007-6 Passes and in Effect in 30 Days – December 5, 2007
THIRD READING OF LEGISLATION
There was no legislation presented for third reading.
NEW BUSINESS
Monthly Reports
The month-to-date bank report, month-to-date fund report, month-to-date revenue report for
October, 2007 and YTD Gross Income Tax Receipts report was distributed to Council
Liquor Permit – Murphy Oil USA Inc., 491 E. Airport Highway – C1
Mayor Dehnbostel read out loud the name of the subject liquor permit application.
Council had no questions about application and unanimously did not request a public hearing.
Reschedule November 19, 2007 Council Meeting
Motion made by Councilor Garvin and seconded by Council President Stiriz to reschedule the
Monday, November 19, 2007 @ 5:00 p.m. Council Meeting to Thursday, November 15, 2007 @ 8:00 a.m.
Vote: 6 Yeas – 0 Nays Motion Carries
Playground Equipment for South Park
Motion made by Councilor Huner and seconded by Councilor Shaw to authorize the Director of Finance
to reallocate $12,500 from the Capital Income Tax account entitled Unallocated (403.569.52500) to the
Capital Income Tax account entitled Parks Equipment (403.302.52500).
Vote: 6 Yeas – 0 Nays Motion Carries
Fire Prevention and Safety Grant
Motion made by Councilor Krumm and seconded by Councilor Mathews to authorize the Mayor or his designee
to make application for the Fire Prevention and Safety Grant and authorize the Mayor or his design to execute
any and all documents necessary to participate in the grant program.
Vote: 6 Yeas – 0 Nays Motion Carries
APPROVAL OF BILLS
Motion made by Councilor Huner and seconded by Council President Stiriz to approve and pay the bills as presented.
VOTE: 6 Yeas - 0 Nays Motion Carries
EXECUTIVE SESSION
Mayor Dehnbostel said he would like to enter into Executive Session regarding Personnel (Employee Discipline).
Council President Stiriz made a motion and seconded by Councilor Garvin to enter into Executive Session regarding
Personnel (Employee Discipline) at 5:46 p.m.
Vote: 6 Yeas – 0 Nays Motion Carries
Councilor Krumm made a motion and seconded by Councilor Mathews to exit out of Executive Session at 6:05 p.m.
Vote: 6 Yeas – 0 Nays Motion Carries
ADJOURNMENT
There being no further business to come before this session of the Wauseon City Council, Mayor Dehnbostel
asked for a motion to adjourn. Councilor Krumm made a motion and seconded by Councilor Mathews to
adjourn this meeting at 6:05 p.m.
Vote: 6 Yeas – 0 Nays Motion Carries
Monday, November 5, 2007 at 5:00 P.M.
This meeting of the Wauseon City Council was called to order at 5:00 p.m. by
Mayor Dehnbostel. Following the Pledge of Allegiance and moment of silence,
roll was called by the Clerk of Council. Present were Council President Stiriz,
Councilors Krumm, Mathews, Huner, Garvin and Shaw to constitute a quorum
for the transaction of City business.
APPROVAL OF PRIOR MEETINGS' MINUTES
Councilor Garvin made a motion and seconded by Councilor Mathews to approve
the previous meetings’ minutes.
VOTE: 6 Yeas – 0 Nays Motion Carries
INDIVIDUALS WISHINGS TO ADDRESS COUNCIL AND TOPIC
Darrel Hayes – Assessments on Glenwood Ave./Bannister and Wagner
Drives
Mr. Hayes said he was here to find out the Finance Committee’s recommendation
regarding the assessment fees for these roads. He has lost a couple clients due to
the $9,500 assessment fee. We want the town of Wauseon to grow. He would
like to try and continue to make things happen for Wauseon.
Mayor Dehnbostel said that this matter will be addressed in the Finance Committee’s
report.
Department Head Reports
Mayor Dehnbostel said that Dennis Richardson will be presenting his report prior to the
Committee Reports because he has another commitment and will need to leave.
Dennis Richardson, Director of Public Service
Mr. Richardson said that Lou Thourot, Water Plant Superintendent, has hired a company
to clean the elevated water storage tanks and the clear well, which is underground and
part of the Water Treatment Plant. This company uses a process to clean the tanks
while they are still full. This new technology saves time and water because you don’t
have to drain the tanks to clean.
He is still working with the engineer and contractor to iron out the bugs on the sanitary
sewer lift station on Burr Road. The Public Works Department is now doing leaf pickup
and replacing some water lines on Ottokee St. and in the northwest quadrant of the City
which is part of the Community Development Block grant.
We are now in the process of eradicating the ash trees through the Department of Natural
Resources grant and replanting with other species of trees.
Committee Reports
Safety and Code
Councilor Krumm said the Safety and Code Committee met on October 18, 2007, to discuss
the permit fees which have not changed in several years. Comparing our permits fees to those
of surrounding communities we are lower. Our site plan permit fee is $50. We have to hire
an engineer to review the plans and the $50 does not recoup those charges. We are currently
reviewing the permit fees and hope to have those changes come into effect by February, 2008.
Some people are asking to pay their permit fees by credit card. We are looking at providing
on-line check payment processing rather than by credit.
Tree Commission
Councilor Mathews reported on the Tree Commission meeting held on
October 11, 2007. The Wauseon Decorating Committee has offered to decorate the evergreen
tree at the corner of Shoop and Elm for Christmas. Boy Scout Troop 8 is interested in helping
with the landscaping of the railroad corners downtown.
Jim Spiess will be doing a Memorial Tree presentation to the Men’s Garden Club and he will be
asking for their help with the landscaping. The only place available for memorial trees in Biddle
Park is along the boulevard.
Trees have been ordered and will be planted along the parking lot on the SW side of the tracks.
There was discussion about replanting ash trees. Jim Spiess suggested that no ash trees be
replanted in Wauseon until the threat of Emerald Ash borer infestation is no longer a threat.
Katy Corkle reported to the commission that she saw no signs of gypsy moth worms at Reighard
Park.
The commission discussed the 2008 budget. The commission would like to see if council would
consider hiring a Certified Forester Intern next summer.
The editor of the Expositor informed the commission that any articles submitted to them cannot be
from another publication but they can write any articles and submit it to them.
Park Board
Councilor Huner reported that the Park Board met on October 18, 2007. It was learned that in 1923
the Harmon family had gifted to the City property by the high school. Part of the property was the
Harmon Footfall Field. The board voted to name the ball park, Harmon Park. This also will make the
property eligible for future funding from the Harmon Foundation.
The tennis courts are in disrepair and need to be replaced. The board is currently looking at putting the
courts at Homecoming Park. The board would like to use the Dorothy Biddle donation to the Park Board
for this.Mayor Dehnbostel said he was notified that the Harmon Foundation had a meeting and he was told
that there will be some sort of donation for the Harmon Park.
Utility
Councilor Shaw said the committee had two meetings. At the first meeting they discussed the refuse
franchise and curbside recycling. Tony Haynes, Allied Waste, met with the committee to discuss the refuse
franchise. He was looking for information on the number of households and commercial customers in
preparation of his bid. He gave a history of his company and the current towns he serve. The committee
scheduled another Utility meeting to discuss further.
At the second meeting the committee met with Chris Cote, Archbold Refuse Service, our current franchise holder.
He provided data on the amount of refuse that Wauseon does. We learned that our lbs. per household refuse
is less than other communities. Our recycling system does work here in Wauseon. Mr. Cote did agree to extend
the contract with the City until we are ready to bid. The committee recommended to change the refuse franchise
to residential only and leave out the commercial customers so they can seek their own refuse pickup.
Finance
Councilor Garvin said the committee met twice of which the first meeting on October 25, 2007 was with
Darrel Hayes, representing Lester Banister, regarding the assessments on Glenwood Ave, Wagner and Banister
streets. They would like some assistance regarding the $9,500/acre assessment. Councilor Garvin explained
the debt to the City is $4MM for this road. That is where the $9,500 assessment comes from. We certainly
want to see Wauseon grow and development out there but we have to weigh both sides of that issue.
The committee also recommended the purchase of playground equipment for South Park of which a portion is
being paid by the Natureworks grant in 2008. However, in order to get this equipment, it needs to be purchased
this year. The committee recommended to reallocate monies to buy this year.
The second meeting on October 31, 2007 was to discuss the assessments and make a recommendation. With
this assessment we are recouping 1/3 of the cost. We couldn’t see where we would be in a position where we
could alter that amount. The committee recommended that we could offer the assessments to be paid in five
equal annual payments for a 5 year period, interest free in the event a site plan is presented and accepted by the
Planning Commission and approved by City Council by December 31, 2008.
At the second meeting the committee met with Dennis Richardson in regards to the windows at the
Municipal Building. Some of the windows are leaking and need repair. He received a quote to check all the
windows and repair if needed. The estimate is $8,185. The committee recommended to reallocate for this repair.
Building and Grounds
Councilor Huner said the Building and Grounds committee met on
November 1, 2007, to discuss the 2008 Budget. They want to continue the sign project that they started a few
years ago and would like to finish the project next year with signs for North Park, South Park and Wabash Park.
The committee discussed stone around the pond at the detention pond at Wauseon Machine, Plant #3. The
cost for “4” stone is $26,000. The committee would like to meet with representatives from Wauseon Machine
to discuss further.
Chief Torbet gave the committee an update on the radio tower. The target date for it to be up and running is
December 1, 2007.
Mayor Dehnbostel said that he would like a motion to accept the committee’s reports except the Utility Committee
report which is already presented under first reading of legislation and subsequent legislation at the next council
meeting regarding the refuse franchise. Council President Stiriz said for clarification, acceptance of the Tree
Commission report does not approve the Tree Commission’s recommendation for hiring a certified forester intern
next year. Mayor Dehnbostel said that would need to be approved in the budget and approved by legislation.
Councilor Krumm made a motion and seconded by Council President Stiriz to accept the Safety and Code, Tree
Commission, Park Board, Finance and Building and Grounds reports.
Vote: 6 yeas - 0 Nays Motion Carries
Department Head Reports –(Continued)
Keith Torbet, Police Chief
Chief Torbet said that he and Chief Wheeler completed our NIMS 300 and 400 training.
The Police and Fire Department are now eligible for federal funding under FEMA through September, 2008.
Chief Torbet gave an update on the radio tower to be installed. There were ten graduates
from the most recent Citizens Police Academy.
Tom Hall, Code Administrator
Mr. Hall said the sidewalk project is winding down. The ODOT trailhead grant had been modified.
Rather than put in additional parking, we are going to use the existing parking lot at Rotary Park,
and add additional building space to use for police training and storage of equipment as well as
a shelter house for rental. The design phase will be incorporated into the budget next year.
Jon Schamp, Director of Finance
Mr. Schamp said he distributed the October, 2007 financial statements and the Income Tax
Department report ending October 31, 2007.
Tom McWatters, Assistant Director of Law
Mr. McWatters said he is working on the legislation for the refuse franchise.
FIRST READING OF LEGISLATION OR EMERGENCY
Mayor Dehnbostel read out loud by title the following legislation presented for first reading or emergency:
Resolution 2007-39 – Authorizing the Mayor to Enter into a Contract Extension with
Archbold Refuse Service and Declaring an Emergency
Councilor Krumm made a motion and seconded by Councilor Garvin to suspend the rules on
Resolution 2007-39 and declare an emergency
Vote: 6 Yeas – 0 Nays Motion Carries
Councilor Huner made a motion and seconded by Council President Stiriz to place Resolution 2007-39 on
final passage whereas an emergency was declared.
Vote: 6 Yeas – 0 Nays Resolution 2007-39 Passes and is in Effect
SECOND READING OF LEGISLATION
Mayor Dehnbostel read out loud by title the following legislation presented for second reading:
Wauseon Exempted Schools Annexation – 40 Acres in the NE and SE Quarters of Section 24
Ordinance 2007-6 – Accepting Certain Territory for Annexation into the City of Wauseon
Councilor Mathews made a motion and seconded by Councilor Shaw to place
Ordinance 2007-6 on third reading and that the third reading be passed.
Vote: 6 Yeas – 0 Nays Ordinance 2007-6 Passes and in Effect in 30 Days – December 5, 2007
THIRD READING OF LEGISLATION
There was no legislation presented for third reading.
NEW BUSINESS
Monthly Reports
The month-to-date bank report, month-to-date fund report, month-to-date revenue report for
October, 2007 and YTD Gross Income Tax Receipts report was distributed to Council
Liquor Permit – Murphy Oil USA Inc., 491 E. Airport Highway – C1
Mayor Dehnbostel read out loud the name of the subject liquor permit application.
Council had no questions about application and unanimously did not request a public hearing.
Reschedule November 19, 2007 Council Meeting
Motion made by Councilor Garvin and seconded by Council President Stiriz to reschedule the
Monday, November 19, 2007 @ 5:00 p.m. Council Meeting to Thursday, November 15, 2007 @ 8:00 a.m.
Vote: 6 Yeas – 0 Nays Motion Carries
Playground Equipment for South Park
Motion made by Councilor Huner and seconded by Councilor Shaw to authorize the Director of Finance
to reallocate $12,500 from the Capital Income Tax account entitled Unallocated (403.569.52500) to the
Capital Income Tax account entitled Parks Equipment (403.302.52500).
Vote: 6 Yeas – 0 Nays Motion Carries
Fire Prevention and Safety Grant
Motion made by Councilor Krumm and seconded by Councilor Mathews to authorize the Mayor or his designee
to make application for the Fire Prevention and Safety Grant and authorize the Mayor or his design to execute
any and all documents necessary to participate in the grant program.
Vote: 6 Yeas – 0 Nays Motion Carries
APPROVAL OF BILLS
Motion made by Councilor Huner and seconded by Council President Stiriz to approve and pay the bills as presented.
VOTE: 6 Yeas - 0 Nays Motion Carries
EXECUTIVE SESSION
Mayor Dehnbostel said he would like to enter into Executive Session regarding Personnel (Employee Discipline).
Council President Stiriz made a motion and seconded by Councilor Garvin to enter into Executive Session regarding
Personnel (Employee Discipline) at 5:46 p.m.
Vote: 6 Yeas – 0 Nays Motion Carries
Councilor Krumm made a motion and seconded by Councilor Mathews to exit out of Executive Session at 6:05 p.m.
Vote: 6 Yeas – 0 Nays Motion Carries
ADJOURNMENT
There being no further business to come before this session of the Wauseon City Council, Mayor Dehnbostel
asked for a motion to adjourn. Councilor Krumm made a motion and seconded by Councilor Mathews to
adjourn this meeting at 6:05 p.m.
Vote: 6 Yeas – 0 Nays Motion Carries